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Publicado:
Publicado hace 45 días
Salario
No especificado
Tipo de puesto:
We are seeking an experienced and polished Executive Assistant. This individual must be capable of multi-tasking & appropriately handling confidential information. Additionally, this candidate must anticipate the needs of the executive and proactively take initiative to independently solve problems. Candidate needs to be resourceful and energetic, eager to learn about the business and interested in future mobility aspirations. Diplomatically represent the manager at all levels of the corporate hierarchy which includes interacting with various executive level internal clients across all lines of businesses. This candidate must possess superior interpersonal and communication skills, both written and oral. Exceptional telephone etiquette and strong business judgment are required.
 
Performance Expectations
  • Self-starter, ability to work in a fast-paced environment
  • Willing and able to learn the business and fully understand how and why tasks satisfy business needs 
  • Analyze, understand data and draw conclusions; demonstrate problem solving skills and thinks outside the box to find creative ways to assist the team
  • Compliance – manage sensitive data policy requirements and required reporting for team
  • Make yourself available to your peers to assist with overflow, special projects and day-to-day tasks 
 
Responsibilities
  • Gatekeeper of all contact with the public, clients and staff coming through the executive’s office
  • Manage extensive and complex calendar for Senior Executive in a fast paced and dynamic environment
  • Schedule demanding internal and external meetings; adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering
  • Screen incoming calls and determine the level of priority while using caution in dispensing information
  • Respond and follow up on manager’s behalf
  • Arrange and maintain extensive travel plans and itineraries for both international and domestic travel
  • Reconcile and timely complete expense reports
  • Maintain a poised attitude under pressure with the flexibility to adapt to changing priorities in a deadline driven environment
  • Extremely well organized with exceptional time-management skills
  • Ability to work independently and handle constantly changing needs
  • Demonstrate the highest level of integrity, confidentiality and trustworthiness
  • Team playing, approachable and positive attitude
  • Commitment and flexibility to work extra-time if needed;

 

Qualifications

  • Strong PC skills – proficient knowledge of MS Outlook, Word, Excel, PowerPoint, Concur and capable to navigate with other internal applications
  • Effective interpersonal skills
  • Fluent in English and Spanish
  • Superior oral and written communication skills
  • Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
  • Advanced ability to organize prioritize, and seek guidance in managing multiple priorities and functions under time constrains
  • Tact and good judgment in confidential situations and proven experience interacting with senior management
  • At least five years of administrative experience ideally supporting C- Suite Executives or Managing Director level

 

El contenido de este aviso es de propiedad del anunciante. Los requisitos de la posición son definidos y administrados por el anunciante sin que Bumeran sea responsable por ello.
La empresa dio por finalizado este aviso.
¡Te postulaste con éxito!