At New Talent, we are looking for our Client BM Global Services Buenos Aires (Important Multinational Professional Services Company in the process of Start up in Buenos Aires, Argentina), a Administrative Assistant to join the Global Service Center in Buenos Aires, focused on providing high quality services to its internal clients around the world.
Role Purpose: Provide administrative services to attorneys, timekeepers and professional business services.
Skills: Service Vocation, Proactive, Responsible, Able to work under Pressure, Ability to Communicate effectively, Influence, Consulting Skills, Strong Analytical skills, Organized. Strong communication, organizational and problem solving skills. Work requires continual attention to detail in completing assignments. Some analytical ability is required in order to find solutions to various technological and administrative issues. Openness for Intercultural Collaboration.
Academic Credentials: Relevant University degree
· Ability to operate electronic office equipment (e.g., copy machines, printers, etc.)
· Strong technical capabilities across MSOffice Suite (i.e., Word, Excel, Outlook, Access, PowerPoint)
Language level: Fluent in spoken and written English and Spanish; Portuguese is a plus
· Minimum of 1 year in a relevant field (Professional Services Firm and/or Shared Service Centre is preferred).
· Strong relevant experience with office administration skills, preferably in a law firm, BPO or professional services environment
§ Work closely with other end-to-end service teams (Tampa, Belfast, Chicago and Manila) in completing AOR assignments
§ Prepare binders electronically according to specifications
§ Manage calendaring activities, coordinating schedules, finalizing meetings and scheduling conference calls
§ Update contact management information
§ Complete disbursement requests and wire transfers utilizing internal coding system accurately and timely
§ Enter and close time entries utilizing Intapp Time according to timekeeper instructions
§ Prepare mail and courier labels
§ Utilizing mail merge, finalize name badges, signage and tent cards
§ Assist with meeting planning activities including registering for events, booking rooms, setting up webinars, finalizing reservations and registering visitors as needed
§ Assist with registration of guests visiting of the Firm offices.
Full Time position
Excellent contracting conditions and important benefits
Please send your CV in Spanish and English.
We are waiting for your application!